Bill of Sale in Illinois — Free PDF & Word (2026 Updated)

Transfer ownership of personal property

Sales Tax: 6.25%Notary: $1-$5Witnesses: 1

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BILL OF SALE

This Bill of Sale is executed on [DATE] in the State of Illinois.

SELLER INFORMATION:
Name: [SELLER NAME]
Address: [SELLER ADDRESS]
City, State, ZIP: [CITY], IL [ZIP]

BUYER INFORMATION:
Name: [BUYER NAME]
Address: [BUYER ADDRESS]
City, State, ZIP: [CITY], IL [ZIP]

ITEM DESCRIPTION:
Description: [ITEM DESCRIPTION]
Make/Model: [MAKE/MODEL]
Serial Number: [SERIAL NUMBER]
Condition: [CONDITION]

PURCHASE PRICE: $[AMOUNT]

The Seller hereby sells, transfers, and conveys to the Buyer all rights, title, and interest in the above-described property.

The Seller warrants that they are the lawful owner of the property and have the right to sell it. The property is sold "AS IS" without any warranties, express or implied.

This Bill of Sale is governed by the laws of the State of Illinois (IL Statutes).

SIGNATURES:

SELLER SIGNATURE: _____________________ DATE: _____
Print Name: _____________________

BUYER SIGNATURE: _____________________ DATE: _____
Print Name: _____________________

WITNESS SIGNATURES (if required):
Witness 1: _____________________ DATE: _____
Print Name: _____________________

Witness 2: _____________________ DATE: _____
Print Name: _____________________

NOTARY ACKNOWLEDGMENT (if required in Illinois):
State of Illinois, County of [COUNTY]

Subscribed and sworn before me this ___ day of _______, 20__.

Notary Public Signature: _____________________
Print Name: _____________________
My Commission Expires: _____
[NOTARY SEAL]

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Document generated via US Legal Templates (uslegaltemplates.com)
Last Updated: March 2026 | For informational purposes only
    

Where to File Your Bill of Sale in Illinois

Visit your local County Clerk office to file or notarize your Bill of Sale.

Cook County Clerk

Chicago

118 N Clark St, Chicago, IL 60602

Sangamon County Clerk

Springfield

200 S 9th St, Springfield, IL 62701

Peoria County Clerk

Peoria

324 Main St, Peoria, IL 61602

Bill of Sale Costs in Illinois

Estimated fees and processing times

Fee TypeCostNotes
Notary Fee$5-$15 (if required)Illinois standard rate: $1-$5
Filing FeeVaries by stateState registration (if applicable)
Processing Time1-3 business daysTypical turnaround in Illinois
Sales Tax6.25%Illinois base rate (local taxes may apply)
Witness Requirement1 witnessSingle witness sufficient
Our TemplateFREEDownload instantly, no cost
Fees shown are Illinois-specific estimates. Contact your local office for exact pricing.

FAQ: Bill of Sale in Illinois

Is a Bill of Sale required in Illinois?

Yes, in Illinois, a Bill of Sale is required for most transactions of this type. Under 625 ILCS 5/3-104, the document must include all parties' information, be signed, and witnessed by at least one individual. Failure to use a proper Bill of Sale may result in legal complications.

Does a Bill of Sale need to be notarized in Illinois?

Notarization requirements in Illinois (IL) vary by transaction type. Notary fees in the state typically range from $1-$5. While not always mandatory, notarization adds an extra layer of legal protection and is recommended for high-value transactions.

What are the tax implications of a Bill of Sale in Illinois?

Illinois has a base sales tax rate of 6.25%. Depending on the type of transaction documented in your Bill of Sale, additional local taxes may apply. Consult with a Illinois tax professional for specific guidance on your situation.

Do I need a bill of sale to sell my car?

Yes, most states require a bill of sale for vehicle transfers. It serves as proof of the transaction and protects both buyer and seller. The bill of sale should include the vehicle identification number (VIN), purchase price, date of sale, and signatures of both parties.

Does a bill of sale need to be notarized?

Notarization requirements vary by state. Some states require notarization for vehicle sales, while others do not. However, notarization is always recommended as it adds legal validity and helps prevent fraud. Check your state's specific requirements.

Can I use the same bill of sale for all states?

While the basic format is similar, each state has specific requirements for bills of sale. It's important to use a state-specific template that complies with local laws and includes all required information for your state's DMV or registration authority.

Illinois Bill of Sale Requirements

Review the following requirements to ensure your Bill of Sale is legally valid in Illinois.

Notarization required
1 witness must sign
Vehicle identification number (VIN) required
Odometer disclosure mandatory
Buyer and seller signatures required
Purchase price must be stated
Date of sale required
Blue or black ink only
Electronic signatures accepted
County clerk filing required

Illinois Notarization

While notarization may not be required in Illinois, it is recommended. Fees range from $1-$5.

Before You Sign

Review all information carefully. In Illinois, a 6.25% sales tax may apply.

Legal Protection

Keep copies of all signed documents. Illinois law requires all parties to receive copies of executed documents.

Illinois Filing Deadlines

Check Illinois deadlines for filing or recording this document with the appropriate county clerk's office.

JRJ
Reviewed & Fact-Checked

Jennifer Rodriguez, J.D.

Estate Planning Attorney

Licensed in 5 states, 12+ years experience

Focuses on wills, trusts, and power of attorney documents

This Bill of Sale template for Illinois has been reviewed for accuracy and legal compliance.

Last reviewed: March 2026

Illinois Bill of Sale Legal Guide

Under Illinois jurisdiction, this form meets all statutory requirements and provides comprehensive legal protection for your transaction.

For Illinois (IL) residents, this Bill of Sale is governed by 625 ILCS 5/3-104. Important details: sales tax at 6.25%, notary costs of $1-$5, and a requirement for 1 witness. The document has indefinite validity once properly executed.

This document offers comprehensive legal protection tailored specifically to Illinois's unique statutory framework.

buyersellerpurchase pricevehicle identification numberVINodometer readingas-is conditiontransfer of ownershipbill of sale form
Every year, thousands of Illinois residents need a Bill of Sale for personal or business purposes. Understanding IL regulations ensures your document is enforceable and protects your interests.

Smart Practices for IL Compliance

Illinois has specific rules that differ from neighboring states. Always verify your document against current IL statutes, especially if you're using a template from a previous year. Laws change, and what was valid last year in Illinois may need updating for 2026.

How Illinois Courts View This Document

Illinois courts apply IL statutory standards when evaluating a Bill of Sale. Judges look for: clear language, proper identification of parties, lawful purpose, and correct execution formalities. Meeting these standards ensures your document will be upheld if ever challenged.

Your Illinois Filing Guide

After downloading, take your time filling in each section. IL statutes require that all information be accurate and current. Once signed by all parties, determine whether Illinois requires you to file the document with a government office, record it with the county, or simply retain it for your records.

IL Compliance Checklist

Before finalizing your Bill of Sale, verify that it meets Illinois's legal standards:
- Full legal names and addresses of all parties
- Clear description of the subject matter
- Consideration or purpose stated explicitly
- Dated and signed by all required parties
- Notarized if mandated by IL statute

Document Information

Document
Bill of Sale
State
Illinois (IL)
Category
Financial
Format
PDF / Word / Print
Cost
100% Free
Sales Tax
6.25%
Notary Fee
$1-$5

Illinois Legal Requirements

Governing Statute:

Illinois Vehicle Code 625 ILCS 5/

  • Bill of sale required for title transfer
  • Must include purchase price and VIN
  • Sales tax collected by Secretary of State
  • Title transfer within 20 days

Fee Calculator

Estimate costs in Illinois

Illinois Tax Info:

  • Sales tax: 6.25%
  • Title fee: $150
  • Notary fee: $1

📊 Bill of Sale vs. Title Transfer in Illinois

Bill of Sale
Title Transfer
Bill of Sale proves the transaction occurred
Title Transfer officially changes ownership with the state
In Illinois, notary fees for Bill of Sale: $1-$5
Illinois requires 1 witness for Bill of Sale
Comparison based on Illinois state law. Requirements may vary by county.

Legal Disclaimer

This template is for informational purposes only and does not constitute legal advice. Laws in Illinois may change. Consult a licensed attorney for advice specific to your situation.